Writing your two weeks notice letter can be quite stressful. No matter your reasons for leaving your job and what the future holds for you, knowing that you are telling your boss to start looking for a replacement makes everybody a bit uncomfortable. Your resignation letter is a document that the employee will want to keep on file, and shouldn’t be stressful at all as it can be written following one of many two weeks notice template letters such as this one.
Date (the day you are submitting the letter)
Att: Name of Your Boss
City, State Zip
Dear [Name of your Boss],
I am writing to you to announce my resignation from my current position, effective [date two weeks after the date on the letter] observing two weeks notice as per the terms of my contract.
This was an extremely difficult decision to make and I have enjoyed working for you and with everyone in my department. The past [number of years] years have been very rewarding, and I am grateful for the training and opportunities the business has provided me during my employment.
I wish you and everybody at the company the very best. I hope we may work again together in the future.
[Your Full Name]
Two Weeks Notice Template Key Points
There are a few things you need to keep in mind when writing your resignation letter. The most important one is to always customize your two weeks notice template to your personal circumstances. For example, if you have been employed as an intern or for a short period, expressing gratitude for the training received will make more sense than talking about a number of years.
If you can’t think of anything positive to say, just mention something about how much you learned working there. It is important to stay professional, so barbed comments or being nasty are just no-nos, even if your office is the most horrible place on earth and you can’t be happier for leaving. Apart from two very uncomfortable last weeks, your boss may decide not to give you a professional reference or make your life miserable.
Nobody likes having to search for a new candidate to replace somebody who is leaving, so if you want to be extra nice you can offer to help interview and train your replacement. A line like:
I am happy to assist in finding my replacement, as well as support and train my replacement as well. Please let me know what I can do to help before my end date.
Can make you look good and help your boss feel a bit better.
Handing a Resignation Letter Professionally
Always keep it polite and professional, even if you can’t wait to close the door behind you and forget everything about that old job and your ex-boss. You never know where life is going to take you, and burning bridges or looking unprofessional is not doing you any favours. In fact, it may even make the most horrible of ex-bosses look good, and you look like just yet another disgruntled employee.
It is always polite and mostly common sense to talk to your boss before handing in your resignation letter, instead of just dropping it on her desk and going away to avoid an uncomfortable situation. Tempting as it may be, you will still need to work two more weeks at that office and you want to look like the ultimate professional until the end.
Using a two weeks notice template is the best way to avoid stressing up about what to write on a formal resignation letter, so don’t hesitate to use one and adapt it to your personal circumstances and style!